Google Docs

Session Survey link

Why use Google Docs? Here are a few reasons ....

Creating documents (word processing, presentations, spreadsheets, and graphics) in the cloud offers:
  • Portability - Your documents, presentations, spreadsheets, and other files are available on ANY computer with Internet access.
  • Sharing - Collaborating on a document is easy.
  • Backups - Even if you use desktop appls like Word to create a document, uploading to Google Docs can provide a backup.
  • Documents can be private, public, or shared with those you choose.
  • Easy forms creation.

Some useful links:
Google Tricks that will save you time in school
Google Docs How-To Videos

Google Docs Guide: How to do Stuff with Google Docs

Put this link in your toolbar for a one-click shortcut for creating a new Google Doc:

65 Interesting Ways to Use Google Forms in the Classroom

Some of Jane's Favorite Uses for Google Docs:

  • Use Google Presentations to collaborate with colleagues on a presentation
  • Have students create a group project: Share a Google Document for notes and a Google Presentation for their class presentation
  • Capture students' usernames, emails, etc. using a Google Form
  • Have students do original research surveying people with a Google Form
  • If you have a file that is incompatible with the computer you are trying to open it on, you may be able to upload the file to Google Docs to open it. See more information here.

Add YOUR ideas here:

By Michael Hernandez

Google Docs is a great tool that allows you and your students to collaborate on written assignments, presentations, spreadsheets, etc. This is essentially all of the Microsoft Office suite of products, but it’s all on-line, meaning that all of your documents are securely saved in “the cloud” on Google’s server, not on your personal computer. Take a look at the link below for a complete tour

Access your documents from any computer or mobile device anywhere you have internet access. No more worrying about which computer you’ve got that document saved on.
No need to worry about incompatible formats--it works whether you’ve got a Mac or PC
No more multiple versions of documents. Instead of emailing documents back and forth creating multiple versions, you just have one document on Google Docs that you can “share” with others.
Collaborate: you can allow permissions for others to just view, or view and edit your documents. Share a document with as many people as you’d like. Editors can make changes and add comments.
Save paper, save the excuses. Since documents are shared from Google’s server using the internet, there’s no need to print, and no excuses that a student’s printer is “broken”. But you can still print if you want.
Documents are time stamped, so you can see when a document was last saved (helpful for checking if students met your deadlines!)

How and Why I use Google Docs:
I require that all of my written assignments be done on Google Docs. There are no more excuses of broken printers, dry ink, or the library being closed. There are time stamps so I know exactly when students complete their work. I don’t have to lug around papers, and I don’t have to worry about losing them (and they’re searchable).

This helps with collaborative assignments a lot. Students in groups can share a single document with each other (like a brainstorm session, list of contacts or research notes, etc.), and edit the work at home, or whenever they have time--not just in class, or when you’ve got access to a computer lab. You can even have multiple users edit the document simultaneously and see who’s viewing or editing. If a student is absent, everyone in the group--and I--still have access to that document.


Organize your docs. All of the docs from all of my classes quickly clog up my inbox, so you’ll need to determine a consistent way to name documents. I use the class period, the student’s first initial and last name, and assignment name. So John Smith in 3rd period would save his Production Journal like this:
Per3 jsmith production journal

Then I organize files into folders by class or topic. You’ll still be able to see all of your documents in the “all items” area in chronological order, but they’re also in neat folders to quickly find docs.